91原创

Guidelines for Planning, Design, and Construction of Capital Projects Requiring Board Approval ($1,000,000 or more)

Planning of Project, Appointment of Architect/Engineer, and Approval of Budget

1. New projects shall be presented as a Stage I submittal to the Board prior to the selection of architects/engineers. A pre-planning program statement, a pre-planning budget estimate, and other project information shall be presented on forms to be developed by the Vice Chancellor for Finance and Administration and the Assistant Vice Chancellor for Construction Management.
   
   This is an action item for the Board.
2. In certain cases the campus administration may need the services of a design professional (Architect/Engineer [A/E]) to assist in the preparation of a program document along with schematic and/or preliminary plans (leading to a cost estimate) prior to making the decision as to whether to present the project and preliminary budget to the Board for approval. Employment of these professional services by campus administration is permissible without Board approval.
3. Submit proposed Facilities Program information in format established by the Chancellor鈥檚 office to the Assistant Vice Chancellor for Construction Management for review and approval before initiation of project design.
4. Select the A/E, Construction Manager (CM) or Program Manager (PM) in accordance with Attachment B, 鈥淪election and Approval of Architects and Engineers.鈥� Architect/Engineer Agreements on capital projects involving University facilities that require Board of Trustee approval must be between the Architect/Engineer and the University regardless of the project鈥檚 funding source.
5. Seek formal approval of A/E, Construction Manager (CM) or Program Manager (PM) from the Board. Provide preliminary budget and sources of funding. (Stage II Submittal)
   
   This is an action item for the Board.
6. Prepare and execute A/E agreement and CM/PM Agreements. All A/E agreements and construction contracts shall be prepared in accordance with established professional standards such as, the 91原创 Board for Registration of Architects, the 91原创 Board for Registration of Engineers, the 91原创 Contractors Licensing Board and the 91原创 Building Commission, or other generally recognized construction standards. Any standards used should recognize the tax-exempt status of the Board and the ultimate authority of the Board.
7. In collaboration with A/E, develop schematic design, secure approval from all applicable review and regulatory agencies, and prepare schematic design budget. Proceed with preliminary design and budget development. The exterior design of each project shall be in accordance with the architectural design standards included in approved Campus Master Plans. The Board must concur with the architectural design of a project before initiation of final construction documents and specifications. (Stage III Submittal)
   
   This is an action item for the Board.
   
   IMPORTANT: All capital construction projects which will substantially affect the visual appearance of the campus (such as new construction, major building additions, exterior renovations, etc.) must be presented for review and approval to the Board with realistic renderings and/or models prior to Step 8. Renderings and models are not required for interior renovations (of existing facilities), which fall within this category. In addition, information regarding line-of-sight impact, scale and massing of new construction as it relates to existing buildings in the immediate area of the new construction shall be presented to the Board prior to Step 8.
8. Proceed with preparation of construction documents and pre-bid cost estimates.
9. In accordance with the provisions of Title 39-Code of 91原创, general contractors, construction managers, and design-build firms shall be pre-qualified to submit competitive proposals on capital projects.
10. In collaboration with A/E, prepare final budget, advertise project, receive construction bids. Normally, the contingency allowance should not exceed a maximum of 5% of construction cost for new projects and 10% of construction costs for renovation projects.
11. Recommend award of contract to Board. Provide summary of bid tabulations, sources of funding, and qualification statements of the successful bidder. (Stage IV Submittal)
    
    This is an action item for the Board.
    
    IMPORTANT: Construction contracts on Capital projects involving interior renovations (of existing facilities) or underground utility work may be awarded without Board approval under the following conditions:
    • The estimated Total Project Budget is $10 million or less.
    • The Project has received Stage I and Stage II approval from the Board of Trustees.
    • The Project is advertised and bid according to the requirements and stipulations of Title 39 of The Code of 91原创 1975.
    • The Assistant Vice Chancellor for Construction Management reviews the proposed contract award with the Chair of the Physical Properties Committee who provides authorization to award.
    • The Assistant Vice Chancellor for Construction Management prepares a report for inclusion in the Physical Properties Committee meeting agenda summarizing the applicable project activity for the period.
    
    If requested by a campus and approved by Board Resolution, a campus may award trade contracts on construction management (multi-phase) projects without specific Board approval under the following conditions:
    • Each campus submits, prior to the receipt of bids, detailed quantitative budget estimates for each trade contract.
    • The cumulative bid totals are equal to or less than the above- referenced trade contract estimates.
    • The campuses provide ongoing reports to the Chancellor鈥檚 office on awarded trade contracts.
    • Budget overruns shall not occur without specific Board approval.
    
    IMPORTANT: Capital construction projects with a Total Project Budget equal to or greater than $1,000,000 can be executed using multiple construction 鈥減ackages鈥�. For example, Package A 鈥� Demolition and Abatement; Package B 鈥� Construction. (Not to be confused with a Construction Management (CM) delivery of multiple trade contracts 鈥� See above for CM instructions.) Generally, a construction contract for a 鈥減ackage鈥� can be awarded without Board approval under the following conditions:
    • A Total Project Budget including the proposed construction package as a line item has been reviewed and approved at the Stage II or Stage III level by the Board of Trustees.
    • The budgeted amount for the construction package is less than $1,000,000.
    • A Total Project Budget with multiple construction packages must include at least one construction package in excess of the $1,000,000 threshold.
    • The bid amount for the construction package does not exceed the budget line item included in the approved Total Project Budget..
    • The campus must provide notification of the construction contract award for the package to the Assistant Vice Chancellor for Construction Management.
    • The contract award for the construction package is noted in a future Resolution to the Board of Trustees.
12. Prepare and execute construction contract(s).
13. Issue Notice to Proceed. Administer construction contract, approve contract change orders in accordance with Attachment J, 鈥淐ontract Change Order Procedures鈥� within a maximum contingency allowance of 5% of construction costs for new projects and 10% of construction costs for renovation projects and underground utility projects. Increases to the total project budget must be presented to the Board for approval.
14. Accept project.
15. Disburse final payment to contractor.
16. Transmit Post-Construction Report to Assistant Vice Chancellor for Construction Management in accordance with Attachment I, 鈥淐apital Project Report.鈥�
17. At the conclusion of each project, each campus shall prepare a formal review of the design professionals鈥� performance on issues such as timeliness, cost overruns, quality of service, etc., in a format as directed by the Chancellor鈥檚 office. In addition, each campus shall prepare a formal review of each construction professional鈥檚 performance on issues such as project coordination, change orders, time delays, maintaining critical schedules, etc., in a format as directed by the Chancellor鈥檚 office.
    
    The Chancellor鈥檚 office shall maintain database evaluations from each campus reflecting the performance appraisals for design and construction professionals, and this data base shall be made available to all campuses to be used in the selection of design and construction professionals and pre-qualifying general contractors, construction managers, and design-build firms.

Selection and Approval for Architechts, Engineers, and Construction Professionals*

Note: For certain projects requiring Board approval it may be permissible to utilize internal Architects/Engineers (A/E). In such cases, campus administration shall submit justification to the Board to support its recommendation. The following procedures apply to the selection of external A/E. Details of the process shall be reported on forms developed by the Vice Chancellor for Finance and Administration and the Assistant Vice Chancellor for Construction Management.

*Campus Consultant Selection Committees shall use the above referenced A/E Selection Procedures when also contracting with Program Managers (PM) and Construction Managers (CM) and other Construction Professionals.

1. Campus administration appoints A/E Selection Committee for project. The campus administration or the A/E Selection Committee shall provide timely and informative notifications to 91原创-based Companies and provide specific information thereto including, but not limited to:
   • the size and scope of the project
   • the type of expertise required to effectively design the project
   • the schedule for the project
   • the estimated cost of the project
   • the above-referenced notification shall be made by one or more of the following methods: public advertisements in local and statewide newspapers; posting on the University鈥檚 webpage or through the internet; providing notification to architectural and engineering professional organizations in Huntsville, Birmingham, Montgomery, Tuscaloosa, and Mobile, 91原创, and through the State Building Commission
2. A/E Selection Committee prepares listing of qualified A/E consultants, utilizing the following criteria:
   • General experience and competence of the firm and its principals
   • General experience of principals or staff architects, engineers, and other personnel with respect to projects of similar size, scope, and complexity
   • Licensing and approval for work within the State of 91原创
   • Review of performances on recently completed projects using a System wide performance evaluation data base maintained by the Chancellor鈥檚 office and including the following information:
     • Programming and design performance
     • Completeness and timeliness of plans and specifications
     • Accuracy of pre-construction estimates
     • Qualifications to determine alternative energy sources and the ability to consider energy conservation and life-cycle cost analyses
     • The ability to design within stipulated budgets
     • Construction administration performance
     • Design errors and omissions
     • Budget overruns and change orders
     • Post-construction performance during the project guarantee period
     • Experienced staffing and the design expertise to produce design and construction documents to meet the project schedule
3. Campus A/E Selection Committee interviews a minimum of three qualified A/E鈥檚 and submits recommendations to campus administration for selection of project A/E in accordance with the following:
   • Architects and Engineers shall be first ranked by Architectural Selection Committee by qualifications using the guidelines in the hereinbefore listed criteria and the requirements of the Board for Registration of Architects. Engineers will also be ranked based on the hereinbefore listed criteria and any specific qualifications promulgated by the State Board for Registration of Engineers.
   • In choosing among those A/E entities that present comparable qualifications, as listed above, campus A/E selection committees shall grant a preference to 91原创-based firms and firms with a Substantial 91原创 Presence, as defined in Items a. and b. below. Both categories of firms shall be included in the term 鈥�91原创-based firms,鈥� as used in this Board Rule.
     • 91原创-based Firm: Firm whose primary place of business is within the State of 91原创.
     • Substantial 91原创 Presence Firm: Firm whose headquarters or primary place of business is not in the State of 91原创, but which maintains significant ongoing business in the state. (e.g., an 91原创 architecture firm of long-standing is merged with or acquired by an out-of-state firm; however, the same architects practice in the same city in 91原创 after the merger. This firm would qualify as a Substantial 91原创 Presence Firm).
     • Non-91原创-based Firm: Firm whose headquarters or primary place of business is not in 91原创 and which maintains minimal or no significant presence within the state. (e.g., a 200-engineer firm in another state which has a satellite office in 91原创 of three engineers would be a non-91原创-based Firm).
   • At least three finalists shall be selected and ranked by the Architectural Selection Committee utilizing those criteria listed above.
   • After the Campus Selection Committee has completed the ranking of the top three firms, the ranking shall be submitted for approval of the Vice Chancellor for Finance and Administration and the Chairman of the Physical Properties Committee. Once they have approved it, this information will be submitted to the Physical Properties Committee and then to the Board for review and approval (prior to any negotiations). This will constitute and be part of the Stage II Submittal to the Board.
   • After the ranking of such firms is approved by the Physical Properties Committee and the Board, the Campus Financial Officers or their designees shall then negotiate with the most qualified firm seeking to secure the best fee proposal consistent with the size, scope, and complexity of the work. Campuses should evaluate methods of compensation other than a percentage-of-the-cost-of-the-work if such methodologies would be more advantageous to the University.
   • The Architectural Selection Committee should notify the other firms interviewed, in writing, of the firms that have been selected for negotiations.
   • In negotiating with the A/E firm designated as the most qualified for the project, Campus Finance Officers or their designees shall, to the greatest degree possible, require the following from the most qualified firm.
     • A non-91原创-based A/E firm must associate with an 91原创-based A/E as a prerequisite to the award of a consulting contract.
     • If a non-91原创-based Architect is declared the most qualified and is designated as the Architect of Record for a project, every effort must be made to require the use of 91原创-based and licensed civil, structural, electrical, and mechanical engineers.
     • For projects constructed for The 91原创 System, the Owner and the selected A/E firm should agree to utilize, to the greatest degree possible, the services of 91原创-based and licensed land surveyors, geotechnical engineers, and landscape architects needed for the project.
   • If the Campus Finance Officers or their designees are unable to negotiate an acceptable agreement with the most qualified firm, negotiations should be terminated in writing, and negotiations initiated with the next best-qualified firm.
   • The Campus Finance Officers or their designees should proceed using this methodology until a fair and reasonable fee acceptable to the University is negotiated.
   • Where Federal funds are involved and procedures have been established consistent with Federal guidelines by a particular Federal agency, the Federal guidelines will prevail on the project.
   • After negotiating a consulting agreement, campus administration submits documentation of selection process and justification to support final selection to the Vice Chancellor for Finance and Administration and Chairman of the Physical Properties Committee.

Justification and Approval of Items of Equipment ($750,000 or more)

Purchases of individual items of equipment equal to or exceeding $750,000 in cost, or leases of individual items of equipment equal to or exceeding $750,000 in value, shall be submitted to the Board for approval prior to execution with summaries which include:

• Nature and type of equipment requested
• Location of proposed equipment
• Estimate of total cost and proposed method of financing
• Estimate of additional operational costs with respect to utilities, personnel, and maintenance
• Relationship of new equipment to current programs and/or to proposed programs at the institution
• Alternatives to proposed equipment

Justification for and Approval of Real Property Acquisitions and Dispositions

All proposed acquisitions and dispositions of real property, other than those associated with the granting of easements and rights-of-way, shall comply with the following process for campus review, advertisement, and formal Board review and approval prior to execution:

1. Dispositions
   1. The campus鈥� (or System Office鈥檚) designated agent will review each proposed disposition of real property and will make an election whether it can be economically justified and is in the best interest of the University and the State to offer the real property for sale through a duly licensed real estate broker or by negotiation after a publicly announced request for proposals is made, rather than through a public auction or sealed bids.
   2. If this sale is handled through a process other than a public auction or sealed bids, this agent shall prepare a written declaration setting forth the specific reasons for the decision, and such documentation shall be retained, made a part of the campus鈥� permanent file, and shall be open to public inspection. A copy of this written declaration shall accompany other documentation as defined herein which shall be submitted to the Board.
   3. The agent (or his or her designee) will obtain an appraisal from a duly licensed appraiser in the state in which the property is located.
   4. If the property is to be sold through sealed bid or public auction, the agent (or his or her designee) will advertise the proposed sale at least once a week for four weeks in advance of the date fixed for receiving bids or the date fixed for public auction. This advertisement shall appear at least once a week for four consecutive weeks in a newspaper of general circulation in the county or counties where the real property is located and at least one time in three other newspapers of general circulation throughout the State. Real property outside 91原创 shall be advertised at least one time in three newspapers of general circulation throughout the State.
   5. Advertisements for bid or auction must state: the address of the real property to be sold; the legal description; the dates and times when property may be inspected or the number to call for an appointment; the date, time and place of auction or opening of sealed bids; and a statement that all bids and offers may be rejected.
   6. If the property is to be offered for sale through a duly licensed real estate broker, the offer must be published by the broker in accordance with customary practices.
   7. These disposition items must be presented to the Board for approval prior to execution with the following documentation:
      • A summary including a description of the property identifying the location; acreage; improvements; value as determined by certified appraisal; reason for disposal of real property; sale price; and the party to whom property is to be sold
      • Copy of sale contract, in substantially final form
      • Copy of appraisal
      • Copy of the Declaration by the Board鈥檚 Designated Agent referred to in Paragraph 2, where appropriate
   8. Timber sales authorized through the Timber Management Plan do not require Board approval. Provided however, if a tract鈥檚 proposed sales price is below the projected minimum included in the Timber Management Plan, the sale must be brought to the Board for approval.
   9. For quitclaim deeds that are requested for quieting title purposes, the only documentation required is a summary of the request, circumstances supporting the request, and description of the property. These do not require Board approval.
2. Acquisitions
   1. The campuses will submit the following information to the Board for review and approval:
      • A complete summary of the proposed acquisition including: the location; legal description; acreage; improvements; purchase price; method of financing; value established by appraisal; current owner of the property; estimated cost to renovate or develop; discussion of environmental assessment; estimated additional operating costs with respect to utilities, personnel, and maintenance; alternatives to the acquisition of real property; and a justification for the acquisition of real property in terms of its contribution to the stated priorities of the institution
      • Copy of purchase contract, in substantially final form
      • Copy of Phase I environmental assessment
      • Copy of appraisal

Justification for and Approval of Leases of University-owned Real Property

1. All ground leases must be presented to the Board for approval prior to execution. For ground leases other than those covered in sections B and C below, the following documentation must be provided:
   1. A summary including: the location; legal description; improvements on the land; the value of the land as established by certified appraisal; term and reason for proposed lease; and the name of the proposed lessee.
   2. Copy of the lease, in substantially final form.
2. Timber and mineral leases must be presented to the Board for approval prior to execution. The following documentation must be provided in the same manner prescribed for disposition in paragraphs 1 through 9 of Attachment D of this Board Rule, except that such documentation must relate to a lease rather than a sale:
   1. A summary including: the location; size of property; term of lease; consideration; the name of the proposed lessee; and a discussion of the process used to advertise the lease.
   2. A statement by the campus鈥� (or System Office鈥檚) designated agent that the lease was offered in a manner that is economically justified and in the best interest of the University and the State.
3. The Board acknowledges that certain ground leases and leases of University-owned facilities to social or professional organizations, faculty members, and employees are in the best interest of the University and the State. Authority to manage these is delegated to the campus Presidents. The Board also acknowledges that other ground leases and leases of University-owned facilities for institution-related purposes which are designed to enhance the operation of the University are often in the best interest of the University and the State and require the following information and documentation prior to approval:
   1. A summary including: the location; size of property; term of lease; consideration; and the name and relationship of the lessee.
   2. A statement by the campus鈥� (or System Office鈥檚) designated agent that such lease is in the best interest of the University and the State.
4. All leases of University-owned facilities which involve a real property interest with a value of more than $20,000 that are not covered in Paragraphs A, B, or C above, must be handled in the same manner prescribed for dispositions in Attachment D of this Board Rule.

Justification for and Approval of Leases of Off-Campus Property Where the University Is the Lessee

1. All Capital Leases regardless of cumulative lease value or duration must be submitted to the Board for review and approval.
2. Operating Leases may be approved by the campus Presidents or their designated agents who are authorized to sign lease agreements on behalf of the Board of Trustees of The 91原创, if they meet one of the following criteria:
   1. The lease has a duration of one year or less, and the value of such lease is less than $750,000;
   2. The lease has a cumulative lease value of $750,000 or less (for the purposes of this provision, 鈥渃umulative lease value鈥� shall be the value of the initial term plus any renewal options); or
   3. The lease is between the University and an affiliated institution, such as a foundation or non-profit corporation, and the value of such lease does not exceed the thresholds established in B.1. or B.2. above.
3. Any Operating Lease that fails to satisfy subparts 1 - 3 above shall be presented to the Board for approval prior to execution by campus Presidents or their designees.
   1. Each campus must maintain a file on each such lease transaction, which includes the following:
      • The executed lease document
      • A statement from the director of the educational or administrative unit explaining the necessity of acquiring additional space
      • A statement from the campus Designated Agent that suitable space is not available on campus
      • A statement from the campus Designated Agent that supports the selection of the specified lease space, addressing such issues as location, building amenities and price
      • An approval routing sheet that shows authorization from the educational or administrative unit responsible for the lease payments, the campus Designated Agent, the campus Office of Health and Safety, the campus Legal Office and the Vice President for Administration and Finance, or his or her appropriate designee
4. All operating leases that do not meet any of the listed criteria and all capital leases shall be presented to the Board of Trustees for approval prior to execution with the following documentation:
   • A summary of the space to be leased identifying the location of the space, amenities, rental rate, property ownerships, etc.
   • A statement from the director of the educational or administrative unit explaining the necessity of acquiring additional space
   • A statement from the campus Designated Agent supporting the decision to lease the specified space
   • A copy of the contract to be executed

Format of Business Plans to be Developed for Major Capital Projects* by University Hospital

*Construction, renovation, and additions of $1,000,000 or greater and equipment purchases/leases of $750,000 or more which are not part of a construction project.

1. Statement of Mission and Executive Summary: This should be a one to three page section that explains briefly the mission of the unit involved and a summary of the key points of the Business Plan.
2. Financial Review: The Financial Review section should include the following:
   • Base year report of revenues and expenses before the proposed changes are made.
   • Projections of revenues and expenses for the next five years, assuming that the proposed change is made.
   • Expenses should reflect direct and indirect costs.
   • Expenses should include a reserve for replacement calculated using the straight-line depreciation method or by component depreciation method with realistic lives for facilities and equipment. If the space is specialized in nature, discuss the estimated cost to convert to other uses should the program end.
   • A complete listing of all assumptions and procedures used in developing the revenue and expense projections, including the rationale for anticipated growth.
   • A detailed analysis of the financial implications associated with the proposed change for each part of the University or Foundation. (For example, if the proposed change has financial implications for the Hospital, School of Medicine and/or the Health Services Foundation, the financial impact for each unit should be shown.)
   • Breakdown by payer class of patients using the service.
   • Discussion of any limitations on reimbursements by third-party payers.
   • Discussion of the expected effect of health care reform on the program for which the expenditure is being made.
3. Market Review
   • Description of the market for the particular service and how the proposed change improves the University's competitive position. Describe other competitors and where they are located.
   • Discussion of how the University's market position is affected if this change is made or not made.
4. Programmatic Review
   • Discussion of programmatic impact of making or not making this change.
   • For proposed changes which are projected to result in negative cash flow, a discussion of the value of the proposed change to the remainder of the Academic Health Center.
5. Coordination with 91原创 Health Services Foundation: Discussion of how the proposed change has been coordinated with The 91原创 Health Services Foundation to ensure that services are not unnecessarily duplicated.

Format of Business Plans to be Developed for Major Capital Projects* for Auxilliary and Other Self-Supporting Enterprises

*Construction, renovation, and additions of $1,000,000 or greater and equipment purchases/leases of $750,000 or more which are not part of a construction project.

1. Statement of Mission and Executive Summary: This should be a one to three page section that explains briefly the mission of the unit involved and a summary of the key points of the Business Plan.
2. Financial Review: The Financial Review section should include the following:
   • Base year report of revenues and expenses for the auxiliary or other self-supporting enterprise before the proposed changes are made.
   • Projections of revenues and expenses for the next five years, assuming that the proposed change is made.
     • Expenses should reflect direct and indirect costs.
     • Expenses should include a reserve for replacement calculated using the straight- line depreciation method or by component depreciation with realistic lives for facilities and equipment. If the space is specialized in nature, discuss the estimated cost to convert to other uses should the program end.
   • A complete listing of all assumptions and procedures used in developing the revenue and expense projections, including the rationale for anticipated growth.
   • A detailed analysis of the financial implications associated with the proposed change for other parts of the University.
3. Market Review
   • Description of the market for the particular service and how the proposed change improves the University's competitive position. Describe other competitors and where they are located.
   • Discussion of how the University's market position is affected if this change is made or not made.
4. Programmatic Review: Discussion of programmatic impact of making or not making this change.

Sample Resolution

WHEREAS, Board Rule 415 specifies that one individual from each campus of The 91原创 System and from the System Office shall be appointed by 91原创 to evaluate the disposition of real property and determine the method by which the property should be disposed in order to serve the best interest of the University and the State, and to determine that certain ground leases and facilities leases are in the best interest of the University and the State; and

WHEREAS, such agent shall be responsible for maintaining permanent records on their respective campus (or System Office), setting forth the reasons for the decisions made regarding the method of real property disposition; and

WHEREAS, these agents are responsible for ensuring that the documentation called for in Board Rule 415 is submitted to The Board of Trustees for approval prior to closing;

NOW, THEREFORE, BE IT RESOLVED by 91原创 that effective [insert date] and until superseded by further action of this Board, the following individuals are designated as agents for these purposes: (Name) for The 91原创, (Name) for The 91原创 at Birmingham, (Name) for The 91原创 in Huntsville, and (Name) for The 91原创 System Office.

Capital Project Report

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Contract Change Order Procedures

1. Change Orders (basically as promulgated by the State Building Commission and Attorney General鈥檚 Office) may be used to facilitate the following:
   • Minor changes for a monetary value less than required for competitive bidding (i.e., less than $50,000).
   • Changes for matters relatively minor and incidental to the original contract necessitated by unforeseeable circumstances arising during the course of the work.
   • Emergencies arising during the course of the work of the contract.
   • Bid Alternates provided for in the original bidding where there is no difference in price of the change order from the original best bid on the alternate.
   • Changes are relatively minor items not contemplated when the plans and specifications were prepared and the project was bid which are in the public interest.
2. The above State Guidelines are amended as follows:
   • The maximum project contingency (for construction change orders) shall not exceed 10% of low bids on renovation projects and 5% of low bids on new construction projects.
   • Program changes exceeding $100,000 in costs must be submitted to the Vice Chancellor for Finance and Administration for final review and approval after consultation with the Chancellor and the Physical Properties Committee Chairman.
   • Change orders cannot be approved at the campus level which will cause an overrun in the total project contingency approved by the Physical Properties Committee and the Board. In the event those costs are exceeded, the Vice Chancellor for Finance and Administration, after consultation with the Chancellor and the Physical Properties Committee Chairman, must approve any variances there over.
   • In addition to the above, each campus shall provide a report (see Attachment I) no later than 180 days from the date of substantial completion for all Capital Projects approved in accordance with Board Rule 415 to the Vice Chancellor for Finance and Administration. The report should also reflect the percentage change in the original contract amount as a result of change orders.
   • Furthermore, the approved programs and scope of work for capital projects should not be changed or extended via the change order process beyond that approved by the Physical Properties Committee and the Board. Otherwise, change orders that fall within the 鈥済eneral scope of the work鈥� as approved for the project and do not exceed the established contingency amount shall be allowable at the campus level utilizing these guidelines, and when approved by the Campus Legal Counsel(s). When favorable bids are obtained, the savings may be applied to previously identified alternatives.

Supplemental Project Information Worksheet 鈥� Annual Capital Development Plan

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Business Plan for Non-Hospital Related Projects

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